Orientation/Refresher for First Time Commissioners and anyone new to Zoom for a Presbytery meeting
This page was created in preparation for our Stated Meeting on Thursday, November 12. The information will be updated from time to time between now and our next meeting (currently scheduled for Thursday, April 29, 2020). In the meantime, the general information below may be helpful for any session, congregation (or maybe even other presbyteries) as they plan for online meetings.
Last update at 11:00 a.m. EST on Monday, Friday, November 13, 2020 — updated the document linked in the last paragraph in the “Considering having a congregational or another meeting electronically?” section at the bottom of the page.
Participating in a meeting of the Presbytery of Tampa Bay for the first time?
Will our next meeting be the first time you’ve participated in a presbytery meeting on Zoom?
Been there, done that, but want a refresher?
This is the place for you!
Bill Wildhack, Stated Clerk for the Presbytery of Tampa Bay, will host online Zoom orientation for new ruling elder commissioners and other first-time participants — and anyone new to using Zoom to participate in a Presbytery meeting — between now and the meeting on November 12.
If you’re a first-timer to our Presbytery or to Zoom (or just want a refresher!),
please click here to visit SignUp Genius to sign-up for one of the following sessions: Friday, Nov. 6, 2:00 p.m. EST — sign up closes NLT 1:00 p.m. before the session(Thanks for coming!) Monday, Nov. 9, 7:00 p.m. EST — sign up closes NLT 6:00 p.m. before the session(Thanks for coming!) Tuesday, Nov. 10, 7:00 p.m. EST — sign up closes NLT 6:00 p.m. before the session(Thanks for coming!)
Please see below for tips on using Zoom, especially in the “Additional Technical Guidance” and “Zoom Expertise” documents.
PRESBYTERY OF TAMPA BAY Information on our meeting and how we use Zoom
Click on the links below for additional background and resources about meetings of the Presbytery of Tampa Bay, how we’re using Zoom for conducting our meetings right now, and about how to use Zoom in general. NOTE: All links will open in new tabs to make it easier for you to come back here!
- Start here: Helpful Information for First-Time Commissioners and Guests to a Stated Meeting of the Presbytery of Tampa Bay
- Special Rules of Order and Standing Rules for Electronic Meetings of the Presbytery of Tampa Bay (These rules were approved at the August 27, 2020, Stated Meeting of the Presbytery of Tampa Bay)
- Additional Technical Guidance for Electronic Meetings of the Presbytery of Tampa Bay — Essential reading for how we implement the rules!
- “ZOOM EXPERTISE” for Presbytery of Tampa Bay ZOOM Meetings — A checklist of tools we’ll use along with reminders about how to change your display name in Zoom.
MORE INFORMATION ABOUT ZOOM
Already have Zoom on your device? Be sure to update it regularly (and especially no later than the day before a presbytery meeting):
- Upgrade/update to the latest version of Zoom – Visit this page for both step-by-step and video instructions.
Are you new to Zoom or is Zoom new to you? Along with the information and links in the “Additional Technical Guidance“ at the link above, here are some direct links to get you up to speed with how to use Zoom or to update your software to the latest version — and please keep in mind that it is easier to use Zoom’s meeting and feedback features on a laptop or desktop than on a tablet or smartphone:
- Download the Zoom Client – The first “Download” button at the top of the page at this link will download the right version for your Windows or Mac desktop or laptop computer.
- Download ZOOM Cloud Meetings for Android from Google Play
- Download ZOOM Cloud Meetings app for iPad and iPhone from the App Store
Have other questions about Zoom? Check out Zoom’s Frequently Asked Questions.
Considering having a congregational or another meeting electronically?
We have some ideas and notes on things to consider when using Zoom for larger meetings while in-person gatherings are still limited.
When planning to hold a meeting (session, deacons, or a congregation) while larger, in-person gatherings are limited, never lose sight of the bottom-line standard for electronic meetings as described in Robert’s Rules of Order, Newly Revised (12th Edition): the meeting must “provide, at a minimum, conditions of opportunity for simultaneous aural communication among all participating members equivalent to those of meetings held in one room or area.” (RONR (12th ed.) 9:31)
In other words, everyone has to have the same opportunity to hear and be heard as everyone else while discussing a matter before a vote. There are ways to do that using Zoom and other tools, but don’t compromise on that minimum standard.
Hybrid meetings, with some attending in person and others attending via Zoom or another electronic platform, present additional challenges.
Stated Clerk Bill Wildhack has put together this document with some thoughts and ideas; please contact him directly at (813) 868-4800, opt. 2, or send him an email through our “Contact Us” page with other questions.